Careers

List of 2 items.

• Administrative Assistant, Reception (Fall 2025)

  Greenwood College School (Greenwood) was founded to inspire students to venture further in order to prepare them for the challenges and experiences of life. We are a co-educational independent day school for students in Grades 7 through 12. Our small, supportive community allows students to feel positive and engaged each day, while our trailblazing approach to personalized education challenges every student to grow. Greenwood’s professional culture is highly collaborative. Accordingly, the successful candidate must demonstrate a willingness to collaborate with colleagues.

  
  

  The incumbent in this position is the first point of contact for all visitors and phone inquiries to the school. The Administrative Assistant, Reception also ensures accurate attendance is taken daily and supports Reception in all areas. The school is hiring for each of the two shifts below. Please indicate the shift preference in your cover letter.

  
  

  Reports to: Executive Assistant to Principal | Manager, Main Office & Reception

  
  

  Term: Full-Time, Permanent

  
  

  Start Date: Wednesday, August 20, 2025

  
  

  Hours of Work:

  • Morning Shift: 6:45 a.m. - 2:45 p.m.
  • Afternoon Shift: 10 a.m. to 6 p.m.

  * work hours may change or vary depending on the school’s needs

  
  

  PRIMARY RESPONSIBILITIES

   

  Reception

  • Work as part of an administration team fulfilling Reception duties
  • Maintain ongoing presence at Reception
  • Greet and welcome visitors, staff, students and members of the community in a friendly, positive and helpful manner
  • Receive and direct incoming calls to the appropriate staff
  • Maintain visitor logs for staff, students and guests through the sign-in and sign-out process (kiosk and/or visitor log book)
  • Organize lost and found items
  • Receive and log deliveries to the school
  • Update student records for the academic department on a daily basis (MAC, LAC & HSC)
  • Distribute and track temporary day café passes to students as required
  • Manage parent and student drop-offs
  • Update and maintain staff mailboxes
  • Maintain an orderly and tidy reception and foyer area
  • Monitor and maintain inventory of office supplies and place orders when necessary
  • Coordinate the repair and maintenance of the Reception printer and postage machine
  • Provide administrative support as required to the Main Office. This may include but is not limited to filing, data entry, distributing & maintaining first-aid supplies, form collection & follow-up, etc.
  • Perform other duties and special projects as assigned

   

  Attendance

  • Ensure attendance records are submitted by all teachers for every period
  • Monitor and update attendance records by checking messages, reviewing daily attendance reports, following up with teachers and parents for unknown absences and recording planned absences such as athletics, field trips and school excursions
  • Record and update attendance records for late student arrivals and/or early departures
  • Produce and update relevant attendance reports, notifying Vice-Principals of patterns in students’ lates and absences
  • Assist with the coordination of evacuation drills

   

  Mail

  • Manage incoming deliveries and couriers; receive, sort and distribute incoming mail
  • Prepare, post and log outgoing mail daily and ensure appropriate postage and handling
  • Manage postage level in postage machine and request postage as required
  • Order couriers as required; verify invoices for couriers and submit with established spreadsheet to the Business Office for processing

  
  

  Knowledge, Skills and Requirements

  • Ability to follow direction, be flexible and work collaboratively as a member of a team, as well as independently
  • Ability to maintain confidentiality and work within protocols and procedures

  • Three to four years of experience in a service-oriented office environment
  • Excellent knowledge of customer service principles and practices
  • Ability to work in a face-paced and busy environment, managing a variety of tasks concurrently and performing well under pressure
  • Excellent verbal and interpersonal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage multiple projects and deadlines and adjust priorities accordingly
  • Proficient in the use of Google Applications, Word and Excel
  • Ability to operate photocopy equipment and postage meter
  • Able to work some overtime and have flexibility with hours when required

   

  CONTACT INFORMATION

  
  

  Interested applicants should send their resume to the attention of Ken Reed, Manager, Human Resources, via email to employment@greenwoodcollege.org. We thank all applicants, however, only those candidates selected for an interview will be contacted.

  
  

  Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. Greenwood is an equal opportunity employer and welcomes applications from all qualified individuals. We embrace pluralism – an ethic of respect that values human diversity. We strive to create a workplace where everyone feels valued, respected and empowered to contribute authentically.

  Please advise us if you require any accommodations at any point in the application or interview process.

  
  

  Please submit both your cover letter and resume in a single pdf file. Files should be in the following name format: initial_lastname_role.

  
  

  Application deadline: Friday, July 11, 2025

• Outreach Program Assistant

  Job Title: Outreach Program Assistant

  Job Type: Temporary Contract

  Reports To: Director, Inclusion Belonging, Pluralism and Outreach

  Start Date: February 2025
  End Date: June 2025

  Hours: Wednesdays from 8:00 am - 10:00 am

   

  Greenwood is seeking a dynamic and dedicated individual to support outreach and service learning initiatives. The successful candidate will collaborate with Assistant Teachers and Directors to supervise and support student engagement during morning volunteering activities. This role will focus on enhancing meaningful service learning opportunities for students in Grades 7-12. The ideal candidate will be passionate about working hands-on with students to foster a strong sense of community engagement.

   

  Key Responsibilities:

  • Supervise and implement the established volunteer program for Grade 7-12 students.
  • Ensure adherence to all program protocols, including attendance tracking, safety procedures (e.g., walking to Davisville Public School), and transportation guidelines.
  • Provide on-site supervision and guidance to student volunteers, redirecting them as needed, and fostering a supportive and inclusive environment.
  • Encourage student participation, independence, and leadership development.
  • Monitor student adherence to the volunteer agreement and address any concerns promptly (Grade 9-12 students)
  • Act as a liaison between the school and community partners, fostering positive and sustainable relationships.
  • Represent the school effectively in community settings.
  • Assist with the logistical aspects of program implementation, including scheduling, materials preparation, and record-keeping.

  Qualifications:

  • Currently enrolled in or have recently graduated from a Bachelor's degree in Education, Social Work, Community Development, or a related field.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines.
  • Excellent interpersonal and communication skills, with the ability to work collaboratively with teachers, students, and community partners.
  • Demonstrated ability to foster inclusivity and support diverse learning environments.
  • Proficiency in using technology for planning, communication, and documentation.
  • Passion for youth development and fostering a sense of civic engagement

  Preferred Qualifications:

  • Familiarity with the developmental needs of middle school students (Grades 7 and 8).
  • Experience in coordinating service learning, outreach programs or education initiatives, preferable in a school setting

  Compensation:  $100/week

  
  How to Apply:
  
  

  Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. Greenwood is an equal opportunity employer and welcomes applications from all qualified individuals. We embrace pluralism – an ethic of respect that values human diversity. We strive to create a workplace where everyone feels valued, respected and empowered to contribute authentically.

   

  Please advise us if you require any accommodations at any point in the application or interview process.

   

  Interested applicants should send their resume to the attention of  Kenneth Reed, Manager, Human Resources, via email to employment@greenwoodcollege.com. We thank all applicants, however, only those candidates selected for an interview will be contacted.